Minutes examples for meetings

Minutes examples for meetings are plentiful – here is our template and top tips for writing up meeting notes.

In a fast-paced world, time is money

Tools to reduce admin, such as minutes examples for meetings, are critical for a ‘successful meeting’. Members of client-facing teams excel at working hard to secure a meeting, and generally enjoy them. However, less enjoyable is finding the motivation and the time to write up the records afterwards. The fast-paced nature of the role invariably means you are busy thinking about the next sale and the next meeting once the previous meeting is concluded, rather than writing up the notes.

At VoiceNotes, we allow professionals to focus on what it is they do best – client retention, growing new business and building revenue. All our clients need to do is phone in and dictate their sales meeting notes. We then transcribe, expertly proofread and email back word-perfect transcripts of meeting notes, fact finds and any other business intelligence that you need to capture in writing.

Meeting notes made easy

At VoiceNotes, we are proud to have earned our reputation as the premier service when it comes to capturing the key thoughts and salient points from any meeting. We do this as quickly, efficiently and accurately as possible. In the modern business environment, the vast majority of companies need to keep a record of all their meeting notes to ensure compliance with a variety of regulatory bodies, including those governing MiFID II and GDPR. This can be a burden on professionals, and especially on members of sales, business development and client-facing teams, obligated to try and keep these records up to date whilst on the move between important meetings.

How to make meeting notes simple

Meeting notes are often thought of as time and admin intensive. However, this need not be the case, and at VoiceNotes, our solution is simple: instead of scrambling for a loose scrap of paper to jot down notes or asking a PA – who will inevitably already be snowed under with a long to-do list of their own – to transcribe a dictation, all sales professionals who adopt our service need to do is phone a dedicated, secured line and – after the beep! – leave a message on our system. This voicenote will then be transcribed by our typists, professionally proofread and returned to the client Our clients have clear, accurate and polished records of their meetings – crucial for good client recall and there for future reference. Meetings captured in minutes!

Good meeting notes should contain action steps

It’s not just the consistently high quality of sales meeting notes recorded using the VoiceNotes service that has resulted in sales and business development teams around the world viewing us as an indispensable part of their operations: we also have clients who use us for a variety of additional purposes. You can set yourself reminders too: simply request a specific date in your dictation and you will receive an email on that day with a reminder to carry out the desired action.

How do you leave a voicenote?

Just phone the team at VoiceNotes and dictate your draft.  Our UK-based team will first transcribe your dictation. It then passes a thorough check by our  professional proofreading and copy-editing team. We don’t mind what the subject is, and we have a wide breadth of knowledge within our team. We can transcribe and proofread anything and everything!

Below is an example of a meeting template you might find useful:

  1. The identity of the attendees.
  2. The date and time of the meeting.
  3. The location of the meeting.
  4. The initiator of the meeting.
  5. Agenda item summary – followed by minutes relating to that item, next steps with an execution date and the person responsible for which next step.
  6. AOB (Any Other Business).
  7. Date of next meeting.

Minute examples for meetings are plentiful, but this one we use ourselves, so we think it’s the best.

Instant updates on clients for Sales Support and CRM systems is simple to achieve

We don’t only transcribe and proofread, however. We can also accommodate other specific needs that our clients may have, such as entering data onto a client’s CRM. One of the most popular features of our service is our ability to set up distribution lists for individual users, copying in selected colleagues, sales support team members etc so they receive the information almost in ‘real-time’ to action This saves our clients from using up their precious time forwarding notes on to colleagues. As soon as they leave a message on their dedicated line, they know that the finished note will arrive in the specified colleagues’ inboxes at the exact same moment that it reaches their own.

Sales support can catch up if they missed a meeting

If a team member or colleague is absent from a meeting, clients can ask us to copy them into a note that summarises the discussion and points of action discussed, thereby enabling them to catch up and prepare for any follow-up meetings without unnecessary email exchanges.  Whether a client is gradually getting back into the routine of being on the road all day after a period of working remotely or continuing to work hard to maintain and rebuild business flows from a new workspace at home, they will need their Sales Support teams to perform various action points on their behalf. The ability for clients to copy in colleagues in Sales Support means these instructions can be carried out without delay.

Spend your time on more valuable tasks than admin/writing up sales meetings

The one thing that our clients value the most is time. Naturally, it follows that writing up notes or completing other time-consuming administrative tasks is a key factor making companies turn to VoiceNotes. The feedback we receive from our clients highlights how our service frees them up to pursue more important, productive tasks. For the financial sector, they value our service to meet record-keeping compliance requirements.

Instead of wasting long hours at their desks, typing up sales meeting notes, manually entering them into a CRM and forwarding them on to all relevant contacts, our clients simply call in, dictate their message and then get back to the essential parts of their roles, leaving us to take care of their notes admin.

A note from our founder

“I founded the company but still use the service regularly for my meeting notes, as it saves me hours. This page outlines our best minute examples for meetings, having transcribed  thousands of them! Hope it helps.”Kirstie White, VoiceNotes Ltd.

Whether it be to record face-to-face meetings or virtual meetings, or any other transcription or proofreading requirement you may have, we are here to help you streamline your operations and save time and money. For the cost of transcription, click here.


Please get in touch with any questions or to start your FREE trial – info@voicenotes.co.uk / 0207 117 0066.



Minute examples for meetings